Tax Day (April 17, this year) approaches, the idea of transforming your business into a “paperless office” may seem especially tempting.

There are several advantages to scanning all your important documents, including receipts, bills invoices, business paperwork, human resource documents, etc., and storing it all on your computer server.

Moving forward, once all your paperwork is scanned, you can maintain a paperless office by simply generating most of the “paperwork” you need to run your business electronically. 

A paperless office is:

•  Environmentally Sound – April is Earth Month, and a great time to start your paperless office initiative;
•  More Secure – Your important documents are not subject to physical theft or fire;
•  Less Expensive – No printer ink, toner cartridge or paper; electronic data storage is relatively inexpensive, especially with VMWare and virtual server solutions, RAID drives and other data storage methods

Back Up Your Data

Considering the benefits, it makes sense to switch to a paperless office today. But first, ask yourself this important question: What would happen if, tomorrow, you lost all the paperwork related to your business?

 Having redundant back-ups in remote facilities and performing frequent back-ups to your data becomes crucial as you make the transition to a paperless office.

 But even with backups in place, if your server fails you could lose hours worth of data. For complete peace-of-mind in your paperless office, know who to call in the event of a server, RAID server or hard drive failure. 24 Hour Data will offer a free diagnostic within 24 hours of your call and then recover your lost data quickly so you can get back to business and enjoy your clean, paper-free desk, too.